Registrar of Society (ROS)

Registration of a Society

RM 1, 060.00 (inclusive of SST).

Register Your Society Now

1. To register a new Non Government Society/ Organization and opening of current bank accounts at :

RM 1, 060.00 inclusive of SST but excluding reimbursement of pocket expenses;

Information needed:

  1. Name of the Society (Section 2A) Malaysia Societies Act 1966.pdf;
  2. Registered Society’s Address ( S 14C ) with supportive of LHDN Stamp Duty-paid Tenancy Agreement;
  3. Members’ Listing (Yang Dipertua, Timbalan Pengerusi, Setiausaha, Penolong Setiausaha , Bendahari , Ahli Jawatankuasa &  Ahli Jawatankuasa) ROS Members Listing 08092021.excel (Malaysians Only @ Section 13A (1));
  4. The society’s function, mission & category;
  5. Membership’s requirement and fees (S 9(F));
  6. Any flags involve (Section 50);
  7. Upon successful of documents compilation; it will take 2 weeks – 6 months in getting approval from Register of Society (ROS)- S 13A ;
  8. Opening of an UOB or RHB Bank Current Accounts;
  9. HC will proceed to draft the Constitution. 

2. To be appointed as E-Secretary (Optional) for the Society at :

RM 70.00 monthly for the E- Secretary Role.

  1. Communication & re-collection of decisions (communication role);

     

  2. Determination of eligibility to vote (agenda & meeting minutes role);

     

  3. Continuity of policies and practices (maintenance of updated documents);

     

  4. Accountability of Committees and officers (liaise with Authorities, Management & State Representative Members);

     

  5. A registered address for the Society with receptionist services (8.30 a.m. to 5.30 p.m. from Monday to Friday);

     

  6. Administrator for a WhatsApp or Telegram chatroom;

     

  7. Compliance governance and advisory role;

     

  8. Managing Society at ROS’s compliance works;

     

  9. Follow through with appointed lawyer if any Hire-Purchase or Sales & Purchase materialize;

     

  10. Courier services to members (charges apply based on courier provider).

3. AGM or EGM event at RM 350.00 per hour. (Optional)

Work tasks inclusive of :

  1. Sending out AGENDA through Registered Mail or Courier and Email to all members;
  2. Attending and preparing Meeting Minutes in English;
  3. Distributing to President, Secretary, Treasurer and State Representatives in within 7 days;
  4. Usage of BoardRoom meeting room or to broadcast E-AGM/ EGM virtually;
  5. Submission to ROS;
  6. Courier charges will be invoice respectively.

A registered address for the Society with professional services (8.30 a.m. to 5.30 p.m. from Monday to Friday);

4. Accounting works

  1. Accounting works start from RM 1,200.00 to RM 2,200.00 per year depends on the case’s complexity overall;
  2. LHDN Tax Ruling on Clubs, Association and Similar: LHDN Tax Ruling for Club, Association and Similar.pdf;
  3. Opening of Association Tax File number (Form F) at RM 159.00 (inclusive of SST) per form;
  4. Opening of Cooperative Society Tax File number  (Form CS) at RM 159.00 (inclusive of SST) per form;
  5. Reviewing of Accounts from RM 800.00 which depends on the complexity of the accounts.
 
 
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5. Application of tax exemption status from LHDN

  1. Professional application estimating from RM 1,200.00 and applicable to charity based Non Governmental Organization (NGO);
  2. Criteria for approval: Tax Exemption for Society.pdf;
  3. Criteria for approval: Tabung Kebajikan dan Pendidikan.pdf;
  4. Application link: Tax Exemption Checklist for ROS.pdf
  5. Criteria for approval: Tax Exemption for Religious Entities.pdf
  6. LHDN Tax Exemption Letter Sample: LHDN Tax Exemption Letter.pdf
  7. Approval is subject to LHDN’s final decision at the end of the day.
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6. À la Carte Services

Remark:

a. Explanatory Notes of Form TF (Association’s Income Tax Filling);

b. Form TF Sample;

c. SST charges apply to all our services.

All services are not inclusive of SST and out of pocket reimburse money.

Registration of Society

Cost : RM 1,060.00*
  • Required 3 - 4 working days
  • Upon completion of all required documents as mentioned above
*Price inclusive of SST