Registrar of Society (ROS)

1. To register a new Non Government Society/ Organization and opening of current bank accounts at :
RM 1, 060.00 inclusive of SST but excluding reimbursement of pocket expenses;
Information needed:
- Name of the Society (Section 2A) Malaysia Societies Act 1966.pdf;
- Registered Society’s Address ( S 14C ) with supportive of LHDN Stamp Duty-paid Tenancy Agreement;
- Members’ Listing (Yang Dipertua, Timbalan Pengerusi, Setiausaha, Penolong Setiausaha , Bendahari , Ahli Jawatankuasa & Ahli Jawatankuasa) ROS Members Listing 08092021.excel (Malaysians Only @ Section 13A (1));
- The society’s function, mission & category;
- Membership’s requirement and fees (S 9(F));
- Any flags involve (Section 50);
- Upon successful of documents compilation; it will take 2 weeks – 6 months in getting approval from Register of Society (ROS)- S 13A ;
- Opening of an UOB Bank Current Accounts;
- HC will proceed to draft the Constitution.
2. To be appointed as E-Secretary (Optional) for the Society at :
RM 70.00 monthly for the E- Secretary Role.
- Communication & recollection of decisions (communication role);
- Determination of eligibility to vote (agenda & meeting minutes role);
- Continuity of policies and practices (maintenance of updated documents);
- Accountability of directors and officers (liaise with Authorities, Management & State Representative Members);
- A registered address for the Society with receptionist services (8.30 a.m. to 5.30 p.m. from Monday to Friday);
- Administrator for a WhatsApp or Telegram chatroom;
- Compliance governance and advisory role;
- Managing Society at ROS’s compliance works;
- Follow through with appointed lawyer if any Hire-Purchase or Sales & Purchase materialize;
- Courier services to members (charges apply based on courier provider).
3. AGM or EGM event at RM 250.00 per hour. (Optional)
Work tasks inclusive of :
- Sending out AGENDA through Registered Mail and Email to all members;
- Attending and preparing Meeting Minutes in English;
- Distributing to President, Secretary, Treasurer and State Representatives in within 7 days;
- Usage of BoardRoom meeting room or to broadcast E-AGM/ EGM virtually;
- Submission to ROS.

A registered address for the Society with professional services (8.30 a.m. to 5.30 p.m. from Monday to Friday);
4. Accounting works
- Accounting works start from RM 1,200.00 to RM 2,200.00 per year;
- LHDN Tax Ruling on Clubs, Association and Similar: LHDN Tax Ruling for Club, Association and Similar.pdf;
- Opening of Association Tax File number (Form F) at RM 159.00 (inclusive of SST) per form;
- Opening of Cooperative Society Tax File number (Form CS) at RM 159.00 (inclusive of SST) per form;
- Reviewing of Accounts from RM 800.00 which depends on the complexity of the accounts.
5. Application of tax exemption receipt from LHDN
- Application works start from RM 1,000.00 and applicable to charity based Non Governmental Organization (NGO);
- Criteria for approval: Tax Exemption for Society.pdf;
- Criteria for approval: Tabung Kebajikan dan Pendidikan.pdf;
- Application link: Tax Exemption Checklist for ROS.pdf
- Criteria for approval: Tax Exemption for Religious Entities.pdf
- LHDN Tax Exemption Letter Sample: LHDN Tax Exemption Letter.pdf
6. À la Carte Services
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a. Registration of Association's Income Tax Number (Form TF) RM 159.00
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b. Filling of Form TF (Income Tax for Association) RM 400.00 to RM 1,500.00
Depends on complexity of transaction
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c. Submission of Register of Society (Penyata Tahunan) RM 318.00
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d. Change of Society's Name RM 400.00
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e. Change or Update of Clauses in Perlembagaan RM 106.00 Per Clause
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f. Draft & Review of Constitution (12 to 18 Pages) RM 530.00
Each additional page @ RM 50.00 per page
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g. Association/ Society's Strike-off (Section 37) from RM 1,000.00
(Remarks: Preparation of latest accounts, updating to ROS, LHDN and closing of bank accounts). The final charges depends on the complexity of the process.
Remark:
a. Explanatory Notes of Form TF (Association’s Income Tax Filling);
c. SST charges apply to all our services.
All services are not inclusive of SST and out of pocket reimburse money.
Registration of Society
Cost : RM 1,060.00*
- Required 3 - 4 working days
- Upon completion of all required documents as mentioned above
*Price inclusive of SST